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Frequently Asked Questions Regarding the Call for Proposals

1. What is a project?

Project is a sequence of activities aiming to reach particular objectives with a definite budget in a definite timeframe.

2. I have a project idea. What should I do for my project idea to be awarded a grant?

The Call for Proposals, where the CFCU acts as the Contracting Authority, are published on our website (

The lists of open Call for Proposals and the “Guidelines for Applicants”, including information about the requirements, program objectives etc. as well as the application forms can be found by clicking

- "Status" as “Open”;

- "Type" as “Grant”

which is available under the “Tenders” heading.

Please note that proposals that are not submitted for a published Call for Proposals will not be considered for evaluation.

3. My project idea does not fall in to any of the topics or the priorities of the currently available Call for Proposals. Can my project still be funded?

The proposals which do not satisfying the requirements of the currently “Open” Call for Proposals shall not be awarded a grant.

4. I am going to apply for an open Call for Proposals. When should I submit my proposal?

Proposals should be submitted to the CFCU no later than the deadline published on the notice for the Call for Proposals to be applied for.

The proposals can be submitted by registered mail, private courier service or by hand-delivery.

5. Where can I find the previously funded applications or their budgets?

The applications received by the CFCU or the application forms/budgets of the previously funded projects are no subject to sharing.

6. I need the list of the previously funded projects for my academic studies. Where can I find the information?

The database of the Call for Proposals, where the CFCU acts as the Contracting Authority, is available at our website ( You may reach the information by entering the city, name of the programme or type of the institution to this database.

7. How are the proposals evaluated?

The evaluation process is under the responsibility of the CFCU, as the Contracting Authority, and is carried out in line with the steps explained and the evaluation grids given in the Guidelines published for each Call for Proposals.

Applications are examined and evaluated by an Evaluation Committee established for each Call for Proposals with the possible assistance of external assessors.

The applicants are notified with award/regret letters/e-mails regarding their applications, at the end of each evaluation step. The regret letters also include the explanations for refusal.

In line with the principles of confidentiality and impartiality, face-to-face meetings and/or phone calls are not accepted during the evaluation process. In line with the same principles, specific questions regarding specific proposals will not be responded.

8. How can we fill in the Logical Framework?

Logical Framework needs to be filled in according to the format provided in the application forms published for each Call for Proposals. There is no limitation on the length of the document. Logical Framework is recommended to be prepared first.

For more information, you may refer to “Project Cycle Management Guidelines” before preparing your project, available at the following link:  

9. What is a EuropeAid ID? Is it obligatory to register to PADOR to submit a proposal?

EuropeAid ID is given to organisations that are registered to PADOR. It is not obligatory to have a EuropeAid ID to apply for the Call for Proposals where the CFCU acts as the Contracting Authority.

10. Can we get external support/hire a consultancy firm for the preparation of our proposal?

The decision of using external assistance for the preparation of the proposal is up to the applicants. On the other hand, the lead applicant is directly responsible for the preparation and management of the action with the co-applicant(s) and affiliated entity(ies), if any, not acting as an intermediary.

In addition, costs incurred prior to the signature of the contract (including such consultancy costs) are ineligible costs, and thus cannot be included in the project budget.

11. What is co-financing?

The financial support provided for the grant projects are deemed as “conditional” funding. The purpose behind this is to cover a certain percentage of the budget for the Action, which is designed in accordance with the Programme priorities, to reach its objectives.

Even though the requirements for each Grant Scheme may be different, a certain percentage of the budget is generally requested to be covered by the applicants if the proposal is awarded a grant. This amount of co-financing should be provided from the own resources of the lead applicant or its co-applicant(s) or from another source other than the general budget of the European Union or the EDF.